Licensing overview for Microsoft Power Platform - Power Platform (2023)

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The topics in this section provide detailed information about Power Apps and Power Automate licensing.

For information about:

  • Power BI licensing, see Power BI Pricing.

  • Power Virtual Agents licensing, see Licensing for Power Virtual Agents and for information about pricing, see Power Virtual Agents pricing plans.

    (Video) Power Apps & Power Automate Licensing Overview 🔴 LIVE (July 31, 2021)

Power Apps and Power Automate Standalone plans

Standalone Power Apps and Power Automate plans provide users the ability to create and run apps across data sources that extend beyond Microsoft 365, such as Salesforce, on-premises and custom data sources. These plans also include access to Dataverse to store and manage data.

More details around pricing and capabilities of standalone plans can be found in Microsoft Power Platform Licensing Guide.

Power Apps and Power Automate for Microsoft 365

Power Apps/Power Automate capabilities for Microsoft 365 enable users to extend and customize the Office experience with Power Apps and Power Automate. Users can create applications and flows based on Microsoft 365 data. These productivity apps can also utilize data outside of Microsoft 365 by connecting to common services including, Facebook, and many more via the use of standard connectors.

Here is a brief overview of capabilities included with Power Apps for Microsoft 365 plan. More details around which Microsoft 365 plans include these capabilities can be found in Microsoft Power Apps and Power Automate Licensing Guide

FunctionalitiesPower Apps for Microsoft 365
Create, run and share appsYes
Run canvas apps in context of Microsoft 365Yes
Connect to Microsoft 365 dataYes
Connect to cloud services using standard connectorsYes
Run apps in a browser or Power Apps mobile for iOS and AndroidYes
Run Canvas apps offlineYes
Support for data policies established by the Microsoft 365 administratorYes
Access on-premises data or use premium or custom connectors-
Access to Microsoft DataverseYes (see the next section for details)

Dataverse capabilities with Microsoft 365 licenses

As Dataverse continues to grow, more Microsoft applications like Microsoft Project are using Dataverse. To enable these Microsoft applications, limited Dataverse functionality is added to select Microsoft 365 licenses. This is achieved by adding a new service plan named "Dataverse" to the Microsoft 365 licenses. To see the new service plan in the Microsoft 365 admin center, select a user, select the Licenses and Apps tab, and then scroll down and expand the Apps section.

Licensing overview for Microsoft Power Platform - Power Platform (1)

(Video) Free Certification + Power Platform Licensing Explained

Capabilities included

Dataverse functionality required by other Microsoft 365 applications appears as the "Dataverse" service plan in the Apps section of the Microsoft 365 admin center.

This new service plan allows select Microsoft 365 applications to take advantage of Dataverse as a platform for storing application data and use the underlying business logic tier as part of extending application capabilities. This extension also helps these applications to use Dataverse instances within the default environment. However, if you need to create a Dataverse instance within production or sandbox environments (other than the default environment), you're still required to have a premium Power Apps or Power Automate license.

These limited capabilities of Dataverse are only available through select Microsoft 365 licenses and can't be used to run any custom apps or Power Automate flows, or run any Power Virtual Agent bots, or use any other data that doesn't belong to the Microsoft 365 applications that take advantage of these capabilities.

These limited capabilities aren't the common set included with every Office application. They can be different based on the Microsoft 365 applications that use these capabilities. For the complete list of various limited capabilities, customers should refer to the service description of these Microsoft 365 applications that contain these Dataverse plans. These limited capabilities of Dataverse don't entitle the licensed user to run standalone Power Apps or Power Automate, or any other Microsoft Power Platform applications that use Dataverse.

Review the Microsoft Project Service description for more details on the limited use of Dataverse that comes with Project.

Frequently asked questions

What are the select Office applications where Dataverse plans are included?

For now, the Dataverse service plan is included for Project. This list will evolve as more Office applications take advantage of Dataverse and Microsoft Power Platform.

(Video) How to choose your Power Automate license

Does this addition of Dataverse in Microsoft 365 mean that customers don't need a Power Apps license to use Dataverse?

No, the capabilities of Dataverse included with select Microsoft 365 licenses don't allow customers to create custom apps with Power Apps or use the premium connectors with Power Automate. The capabilities included with this license entitle Microsoft 365 applications to use Dataverse for the purpose of enhancing the capabilities of the base Microsoft 365 application where Dataverse is included.

If customers can't use Dataverse, why is this being shown in the Microsoft 365 admin center during the license assignment experience?

The service plan for Dataverse is shown to provide visibility to customers that Dataverse is being used to store and manage customer data related to the Microsoft 365 application that's using Dataverse. Additionally, this was communicated to all customers so that customers can prepare for this change and update any internal training or user documentation that they might need.

What will be the impact if the service plan for Dataverse is turned off (unselected)?

Dataverse functionality appears as the Common Data Service plan in the Apps section of the Microsoft 365 admin center. Turning off the service plan will result in the Microsoft 365 features being disabled for the users of such a license. For example, when this capability is turned off, any Office application reading data from Dataverse will fail to load for the user.

When can Office-licensed users be seen inside of Dataverse?

Users who have any Microsoft Power Platform or Dynamics 365 license are always synced into the environments with a Dataverse database. However, for Office licenses where Dataverse service plans are included, users aren't automatically synced into Dataverse until the Office application is accessed by the user. After this occurs, the user can get access to Dataverse tables and rows based on the additional security roles and privileges that the administrator assigned to this user. Such users, who just have the Office license, aren't automatically assigned any other security roles or privileges, other than the Maker role privilege in the default environment. As a security best practice, the administrator needs to ensure that security roles and privileges are assigned based on functional roles and needs only, and not automatically assigned based on the user being synced or present in Dataverse.

Known issues

  • If you're an existing customer and a user with this license who comes directly to Dataverse, you might get an error message that states "You are not a member of the organization." We're addressing this problem in the coming weeks.
  • We currently sync some of these Microsoft Dataverse licensed users to all environments with a Dataverse database. We're addressing this right now. Currently, these users won't be able to open Power Apps for Microsoft 365 with this license.

Power Apps and Power Automate for Dynamics 365

Power Apps is the platform to customize and extend applications in Dynamics 365, such as Dynamics 365 Sales and Customer Service, in context of the use rights.

Dynamics 365 Applications can be customized using Power Apps and Power Automate capabilities.

(Video) Licensing?? | The Power Platform on Office 365

More information: Dynamics 365Licensing Guide.

Developer Plan

If you want to build skills and learn more about Power Apps, Power Automate, and Dataverse, the Power Apps Developer Plan is the right plan for you. The Power Apps Developer Plan gives you a free development environment for individual use to learn with full functionality of Power Apps. More information: Power Apps Developer Plan.

Pay-as-you-go plan

Pay-as-you-go is a way to pay for Power Apps and Power Automate using an Azure subscription, which allows you to get started building and sharing apps without any license commitment or upfront purchasing. More information: Pay-as-you-go plan

Tenant level special licenses

If a tenant administrator activates any one of the following SKUs, then all users in the tenant (active and guest) become eligible to be synced into all Dataverse environments in the tenant. Access to the users will be granted at runtime when the user accesses the Dataverse environment. In addition, the user’s access mode is set to Read-Write in Dataverse.

You can view a list of all assigned licenses in the Microsoft Admin Center


User must still be assigned a security role in Dataverse before they can access any data in Dataverse.

(Video) Power Apps Licensing Explained (UPDATED Nov 2021 including pay-as-you-go)
Plan NameSKU IDCapability String
Dynamics 365 for Marketing00b861da-8087-4e30-beb8-8db3c6d9581eDYN365_MARKETING_APP
Dynamics 365 for Marketing Attach85430fb9-02e8-48be-9d7e-328beb41fa29DYN365_MARKETING_APP_ATTACH
Project Plan 353818b1b-4a27-454b-8896-0dba576410e6PROJECTPROFESSIONAL
Project Plan 3 (for Department)46102f44-d912-47e7-b0ca-1bd7b70ada3bPROJECT_PLAN3_DEPT
Project Plan 3 for faculty46974aed-363e-423c-9e6a-951037cec495PROJECTPROFESSIONAL_FACULTY
Project Plan 3 for studentsef3a3775-8287-4df8-ba28-8ab34902710aPROJECTPROFESSIONAL_STUDENT
Project Plan 509015f9f-377f-4538-bbb5-f75ceb09358aPROJECTPREMIUM
Project Plan 5 for faculty930cc132-4d6b-4d8c-8818-587d17c50d56PROJECTPREMIUM_FACULTY
Project Plan 5 for students149f0db2-7fde-45fa-80fa-7716317772c5PROJECTPREMIUM_STUDENT
Project Plan 1beb6439c-caad-48d3-bf46-0c82871e12bePROJECT_P1
Project Plan 1 (for Department)84cd610f-a3f8-4beb-84ab-d9d2c902c6c9PROJECT_PLAN1_DEPT
Project Plan 3 for GCC074c6829-b3a0-430a-ba3d-aca365e57065PROJECTPROFESSIONAL_GOV
Project Plan 5 for GCCf2230877-72be-4fec-b1ba-7156d6f75bd6PROJECTPREMIUM_GOV


What license do you need to use Power Apps? ›

A standalone Power Apps or Power Automate plan license is required to access all Premium, on-premises and custom connectors. Premium connectors list at October 2019 (will expand over time): Azure Application Insights. Azure Automation.

What is Microsoft Power Platform overview? ›

Microsoft Power Platform is a low-code platform for rapidly building customized end-to-end business solutions. It consists of five product areas: Power Apps, Power Automate, Power BI, Power Virtual Agents, and Power Pages. Each area can be used individually or together.

Is Power Platform included in Office 365? ›

However, the Power Apps Portals use the Common Data Service as a data source, and therefore, a standalone Power Apps plan is needed to use the Portals. The Office 365 subscription does not include use rights to Power Apps Portals.

Does Office 365 E3 license include Power Apps? ›

Yes, Microsoft Office 365 E3 does include PowerApps. You can use any of the non-premium connectors such as SharePoint & Excel for no additional cost.

Which Microsoft 365 license include Power Apps? ›

1) Included – Office 365 – using PowerApps within the context of Office 365 is included in the service at no additional charge. Qualifying licenses for PowerApps include Business Premium, Business Essentials, F1 Plan, and the E1-E5 Enterprise Plans.

Can I use Power Apps without Office 365? ›

again though that device will need to be logged in with an o365 account to access the app, you cannot use powerapps without a o365 account.

Is Microsoft Power Platform free? ›

Both Power Apps Plan Trial and Power Apps Developer Plan are free, but are created for different purposes: Power Apps Plan Trial gives you the Power Apps per user plan for 30 days. This duration is meant for trying out production Power Apps applications. Once your trial expires, you can purchase a plan.

What is the difference between Power Platform and Power Apps? ›

The PowerApps is an application development platform that is part of the broader Microsoft Power Platform, whose capabilities are built on and utilize Azure cloud services. Dynamics 365 for Sales, Service, Field Service, Marketing, and Talent are all built natively on the platform.

Is Microsoft Power Platform in part of Dynamics 365? ›

The Microsoft Power Platform is more than the sum of its parts. Connect them together—and to Microsoft 365, Dynamics 365, Azure, and hundreds of other apps—and build end-to-end business solutions.

Is Power Platform included in E5? ›

If you have Office 365 E3/E5 Licenses, no need to take separate license for power apps.

Does E5 Licence include Power Apps? ›

You will need another license to create Power Apps (e.g. Office 365 E3 license, Power Apps per user plan)

How do I get Microsoft Power Platform? ›

Get Power Apps through Microsoft 365
  1. Browse to the Microsoft 365 admin center.
  2. On the left navigation pane, select Billing -> Purchase services.
  3. In the search box, enter trial and then select the magnifying glass.
  4. Choose a trial, and then select Get free trial. Proceed through the order confirmation.
Feb 17, 2022

What is the difference between E1 and E3 licensing in Office 365? ›

E1 also includes email, file storage (OneDrive for Business), real-time collaboration (SharePoint), communication (Yammer) and instant messaging and online meetings (Teams). E3 Subscriptions include all the features in E1 with Microsoft Office apps available on desktop, web and mobile.

Does an E5 license include Power Automate? ›

The following Office 365 licenses include Power Automate capabilities: Office 365 E1. Office 365 E3. Office 365 E5.

Does Office 365 subscription include Power Automate? ›

As announced in August, Power Automate is now a fundamental part of the Office 365 suite.

What is the difference between Dynamic 365 and Power Apps? ›

A Dynamics 365 role-based app is a pre-packaged solution that is configured to fit unique business process rules and user requirements. In contrast, a Power App must be built from scratch, or customised from a pre-built template.

How do I assign a power app to an app license? ›

  1. Step one: Purchase per app plans. You can purchase per app plans from your sales channel or in the Microsoft 365 admin center. ...
  2. Step two: Allocate per app plans. After purchase, you allocate per app plans to environments. ...
  3. Step three: Set up apps to use per app plans. ...
  4. Step four: Share the app.
Dec 6, 2022

Do I need license for Power Apps? ›

PowerApps and Flow can be used only within the Office 365 tenant - this means in your own organization: Every user needs to login with his (company's) Office 365 credentials. No company login, no access. Every user who wants to use a PowerApps app, needs a license.

What is the difference between Power Apps standard and premium? ›

Power Apps and Power Automate have native access to two types of connectors: standard and premium. Apps or flows that only use standard connectors may be authored or executed by any user, apps or flows that use premium connectors may only be authored or executed by those with a premium license.

What are the top Microsoft Power Apps limitations? ›

Limitations of Microsoft Power Apps
  1. Limited Customization. Unlike open-source software, Power Apps is the proprietary platform owned by the tech giant Microsoft, which simply means, it is not possible to customize the application endlessly. ...
  2. Not Compatible With External Systems. ...
  3. Runs Only on PowerApps App Player.
Jun 15, 2022

Are power platforms expensive? ›

Every tool available in the Power Platform is available with pay-as-you-go and subscription pricing, reducing the need for extensive initial investment: Power Apps: $5-$20 per user per month: Helps companies build apps within the Microsoft ecosystem for improved productivity and efficiency.

Is Microsoft Power Platform part of Azure? ›

Power Platform integrates low-code solutions with secure and trusted Microsoft cloud services, including Azure, Dynamics 365, and Microsoft 365.

Is Power Platform built on Azure? ›

Power Platform enables all of this without the need for custom software development projects. Power Platform runs on Azure's global cloud infrastructure and can scale from personal productivity apps to enterprise wide operational systems.

Is Power Platform A SaaS or PaaS? ›

Power Platform is a Platform as a Service (PaaS) from Microsoft that enables businesses to Analyse, Act and Automate data and systems inside their businesses.

What are the two types of PowerApps? ›

There are two main types of Power Apps: Canvas apps and Model-driven apps. Previously, Power Apps Portals would have fallen under this category. Microsoft have since released Power Pages, a standalone product that has evolved from the functionality of Power Apps Portals.

Which three Microsoft products are part of the Power Platform? ›

The 'Power Platform' is a collective term for three Microsoft products: Power BI, PowerApps, and Power Automate (previously known as Flow).

What is the difference between Power Platform and Dynamics 365 developer? ›

Both Power Apps and Dynamics 365 are built on the Power Platform. Dynamics 365 for Sales, Service and Marketing are all natively built with the sole purpose of working as a dedicated CRM database. More on that later. Whereas Power Apps can be applied to solve a wide range of business process problems.

Which are the part of Microsoft Power Platform? ›

The Power Platform includes Power BI, Power Apps, Power Automate, and Power Virtual Agents. '

Which are the 4 key products under the Power Platform? ›

Power platform has 4 primary components - Power BI, Power Apps, Power Automate and Power Virtual Agents. The other components that are often used with Power Platform are - Dataflex Pro (Common Data Services), AI Builder, and UI Flow (part of Automate).

What is the difference between Microsoft 365 E3 and E5? ›

"What is the difference between m365 E3 and E5?" Microsoft 365 E5 includes all the features in the E3 plan, with additional ones such as Advanced Threat Protection for security against business email compromise and PSTN conferencing to facilitate Skype for Business meetings.

What is Power Platform in m365? ›

Microsoft Power Platform is a line of business intelligence, app development, and app connectivity software applications. Microsoft developed the Power Fx low-code programming language for expressing logic across the Power Platform. It also provides integrations with GitHub and Teams. Microsoft Power Platform.

What is the difference between an E3 and E5 license? ›

The main difference between the Microsoft E3 and Microsoft E5 licenses is that the Microsoft E5 license includes more robust security and analytics tools for larger enterprises. If you need these features, then the Microsoft E5 license is the better option for your organization.

Do all users need E5 license? ›

E5 licenses are a great choice, however that does not mean every user within your organization needs an Office 365 E5 or Microsoft 365 E5 license. Users who only work with users within your organization probably have no need for PSTN conferencing capabilities and therefore a lower tier license may be appropriate.

What does E5 license give you? ›

E5 licensing gives you Advanced Threat Protection (zero-day threat and malware protection) and Advanced Security Management which gives you enhanced visibility and control of your security settings. It also offers Advanced Compliance, so relevant data is identified quickly (this was formerly Adv eDiscovery).

What is the difference between Power Platform and Power Automate? ›

Editing and Improvements: PowerApps vs Power Automate

PowerApps apps are edited directly in the PowerApps platform. This means that any changes that you make to your app will be immediately reflected in the app itself. Power Automate, on the other hand, uses a separate tool called Flow to edit and improve workflows.

Can non Microsoft users use PowerApps? ›

Power Apps created for use inside a company can be shared with external users outside of the organization as well. External users require the same licensing as internal users but there is a different method to set them up vs. internal users.

Do I need a license for power app? ›

You need a Power Apps per-app license Microsoft E3/E5 based on the scenario you mentioned. Reason: You are using Dataverse which is a premium, meaning any premium requires per-app licensing.

What Licence is needed for Power Automate? ›

All the users who have the credentials for the service account and the service account need a Power Apps/Dynamics 365 license. If they don't have a Power Apps/Dynamics 365 license, all the users and the service account need Power Automate user licenses.

How do I application Power Apps per license? ›

  1. Step one: Purchase per app plans. You can purchase per app plans from your sales channel or in the Microsoft 365 admin center. ...
  2. Step two: Allocate per app plans. After purchase, you allocate per app plans to environments. ...
  3. Step three: Set up apps to use per app plans. ...
  4. Step four: Share the app.
Dec 6, 2022

What is the difference between Power Apps and Power Automate license? ›

Power Apps premium licenses contain the rights to use Power Automate flows, when "in the context of the app" (meaning you connect the flow to data sources/targets that are used also in the app). However, Power Automate premium licenses DO NOT give you rights to run Power Apps that use premium connectors.

Can you sell Microsoft Power Apps? ›

IIRC, you can "sell" PowerApps online through either private sales or Microsoft AppSource. Packages any ancillary Flow's, Custom Connectors, etc.

Can you mix E3 and E5 licenses? ›

"Can you mix E3 and E5 licenses?" Yes, you can combine Microsoft 365 E3 and E5 plans within a single account to meet your organization's needs. However, while you mix plans, you cannot change the existing limitations on their number of users.


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